We use the personal, pupil and family data:
We process this personal information under the following GDPR Article 6 (1) Conditions-
We process special category personal information under the following GDPR Article 9(2) Conditions –
Collecting pupil and family information
While the majority of information you provide to us is mandatory, some of it is provided to us on a voluntary basis. In order to comply with data protection legislation, we will inform you whether you are required to provide certain information to us or if you have a choice in this.
We collect information relating to an identified, or identifiable, individual. This includes the individual’s: · Name (including initials) · Identification / phone number · Location data · E Mail. This Data is collected for the purpose of contact with Sports Teams/ Clubs or the individual as part of the Booking process.
We hold school workforce data in accordance with the schools document retention policy which is available from the Chief Operating Officer, The Constellation Trust, 296 Anlaby Park Road South, HULL, HU4 7JB - firstname.lastname@example.org
We routinely share pupil information with:
We do not share information about our pupils with anyone without consent unless the law and our policies allows or requires us to do so.
We share pupils’ data with the Department for Education (DfE) on a statutory basis. This data sharing underpins school funding and educational attainment policy and monitoring.
We are required to share information about our pupils with the (DfE) under regulation 5 of The Education (Information About Individual Pupils) (England) Regulations 2013.
To find out more about the data collection requirements placed on us by the Department for Education (for example; via the school census) go to https://www.gov.uk/education/data-collection-and-censuses-for-schools.
Pupils aged 13+ [For use by educational settings with students aged 13+:]
Once our pupils reach the age of 13, we also pass pupil information to our local authority and / or provider of youth support services as they have responsibilities in relation to the education or training of 13-19 year olds under section 507B of the Education Act 1996.
This enables them to provide services as follows:
A parent or guardian can request that only their child’s name, address and date of birth are passed to their local authority or provider of youth support services by informing us. This rights are transferred to the child / pupil once he/she reaches the age 16.
Pupils aged 16+ [For use by educational settings with students aged 16+:]
We will also share certain information about pupils aged 16+ with our local authority and / or provider of youth support services as they have responsibilities in relation to the education or training of 13-19 year olds under section 507B of the Education Act 1996.
This enables them to provide services as follows:
The NPD is owned and managed by the Department for Education and contains information about pupils in schools in England. It provides invaluable evidence on educational performance to inform independent research, as well as studies commissioned by the Department. It is held in electronic format for statistical purposes. This information is securely collected from a range of sources including schools, local authorities and awarding bodies.
We are required by law, to provide information about our pupils to the DfE as part of statutory data collections such as the school census and early years’ census. Some of this information is then stored in the NPD. The law that allows this is the Education (Information About Individual Pupils) (England) Regulations 2013.
To find out more about the NPD, go to https://www.gov.uk/government/publications/national-pupil-database-user-guide-and-supporting-information.
The department may share information about our pupils from the NPD with third parties who promote the education or well-being of children in England by:
The Department has robust processes in place to ensure the confidentiality of our data is maintained and there are stringent controls in place regarding access and use of the data. Decisions on whether DfE releases data to third parties are subject to a strict approval process and based on a detailed assessment of:
To be granted access to pupil information, organisations must comply with strict terms and conditions covering the confidentiality and handling of the data, security arrangements and retention and use of the data.
For more information about the department’s data sharing process, please visit: https://www.gov.uk/data-protection-how-we-collect-and-share-research-data
For information about which organisations the department has provided pupil information, (and for which project), please visit the following website: https://www.gov.uk/government/publications/national-pupil-database-requests-received
To contact DfE: https://www.gov.uk/contact-dfe
Under data protection legislation, individuals, parents and pupils have the right to request access to information about them that we hold. To make a request for your personal information, or be given access to your child’s educational record, contact Chief Operating Officer, 296 Anlaby Park Road, HULL, HU4 7JB - email@example.com
You also have the right to:
If you have a concern about the way we are collecting or using your personal data, we request that you raise your concern with us in the first instance. Alternatively, you can contact the Information Commissioner’s Office at https://ico.org.uk/concerns/
If you would like to discuss anything in this privacy notice, please contact:
Chief Operating Officer, 296 Anlaby Park Road, HULL, HU4 7JB